Tom Carroll Scenery
JERSEY CITY, NJ 07305
- Performance of office or non-manual work directly related to the management or general business operations of the employer and the employer’s customers.
- Depositing checks.
- Closing out the end of the month.
- Maintain line of credit.
- Pay Jersey City taxes quarterly.
- Create job files.
- Write bids/invoices.
- Email Clients.
- Negotiate interest rates for mortgage, new equipment.
- Process new employees.
- Pay bills.
- Ability to communicate clearly with supervisor.
- Proficiency in English (writing and speaking).
- Performs accounting and financial office support work, including budget preparation, implementation, and monitoring, and preparation of various financial reports, including fixed assets, Accounts Receivable, Accounts Payable, health benefits or cash flow management.
- Receives and screens visitors, telephone calls, emails, and regular mail; provides information and resolves issues for management staff, which often requires the use of judgment and the interpretation of policies, rules, and procedures.
- Procuring all an office related supplies, and project materials in coordination with project management, as well as auditing vendor billings.
- Administers payroll.
- Assists owner and project managers as needed, coordinates, and manages special projects as assigned.
- Oversees, coordinates and supervises to ensure that office administrative functions of the department/program assigned are effectively carried out, including the maintenance of multiple calendars and coordination of the schedules of management and administration staff; makes travel arrangements as required.
- Books trucking and other related transportation for jobs.
- Prepares detailed and often confidential correspondence, reports, forms, invitations, graphic materials, public relations documents including press releases, and specialized documents from drafts, notes, brief instructions, corrected copy, or dictated tapes; proofreads materials for accuracy, completeness, compliance with departmental policies, format, and English usage, including grammar, punctuation, and spelling.
- Performs personnel related functions within the department, including preparing and/or maintaining personnel records, confidential personnel related reports, training, evaluations, recruitment assistance, new hires, workers’ compensation, and various reports as required.
- Conducts a variety of analytical studies, research, and statistical analyses on administrative problems or issues regarding departmental and programmatic activities; evaluates alternatives, makes recommendations, and assists with the implementation of procedural, administrative and/or operational changes after approval.
- Receives and responds to complaints and questions relating to departmental activities including information technology issues; reviews problems and recommends corrective actions, or forwards the issue on to the appropriate staff or contracted labor for resolution.
- Operates standard office equipment, including job-related computer hardware and software applications, facsimile equipment, and multiline telephones; may operate other department specific equipment.
- Knowledge of applicable Federal, State, County, Department, and Division laws, regulations, codes, policies, and procedures; Data collection and report preparation; Modern office practices, methods, and equipment; Record keeping principles and procedures; Basic bookkeeping and accounting practices; Techniques for dealing effectively with and providing a high level of customer service to all individuals contacted in the course of work.
- Maintain high personal standards of ethics and integrity.
- Work independently and as a team member.
- Use English effectively to communicate in person, over the telephone and in writing;
- Establish and maintain effective working relationships with those contacted on the job.
- REPORTS TO: Chief Executive.
- PHYSICAL DEMANDS: Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle, vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment.
October 11, 2017 -